Many fire related incidents on college campuses are related to social events particularly at Greek organizations. As a preventative measure EHS inspects these facilities prior to social events to make sure all fire safety equipment is in working order and the building conforms to fire safety codes. At The University of Alabama, when a student group applies for approval of a social event through my Source, EHS receives notification of the event submission as well as many other departments.  Action is then taken by EHS to inspect the house or location for safety concerns related to the venue or event.

The following is a proposed process for the safety inspection:

Upon notification of an event submission at a Greek house, EHS will contact the designated individual listed on submission or house director to schedule an inspection and related timeframe.  The inspection will consist of a brief walkthrough of the event venue and a review of specific event details, including any decorations, structures or effects planned for the event.  If any safety concerns exist, EHS will provide a summarized list of items to be addressed prior to a follow-up visit, which will be scheduled at the time of notification of safety concerns. These inspections and necessary corrections are time sensitive and must be completed the week of and prior to each event. Recommendations to approve event from EHS is provided after the items are successfully addressed.

While the following list is not exhaustive, generally, if the following items are satisfactory, EHS will approve recommendation for an event:

  • Exit lights & emergency lights
  • Stairwells
  • Mechanical rooms
  • Exits and egress paths
  • Fire extinguishers
  • Broken glass (windows, doors, other)
  • Electrical concerns
  • Ceiling tiles
  • General condition of facility
  • Occupancy limits
  • Evacuation signage
  • Structures, decorations, effects (some structures, decorations & special effects are not allowable, contact EHS to discuss prior to purchase)
  • Fire safety equipment

Once we have confirmation that all safety concerns have been addressed, a digital copy of the initial inspection and final inspection will be sent to the contact for the organization (normally the individual EHS met with for the inspection).  Additionally, a copy is provided to the Office of Fraternity and Sorority Life.

Any items noted for repair that fall to EHS for action, such as emergency lights, exit lights or occupancy limit signage, will begin immediately. The goal of EHS is to make the event inspection process less invasive and less time consuming, all while maintaining the safest environment possible for our students, faculty, staff and visitors.